Congresbury Community Transport

Registered Charity No: 1094856

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Congresbury
Action Plan

Last updated 3 December 2006

Historical Background

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A meeting of interested village groups took place in January 1999, at which it was agreed to set up an “Unincorporated” Congresbury Community Transport Association, to be managed by a Board of Trustees. Various bodies were contacted, both to publicise this proposal and to request donations. These included Congresbury Parish Council, Scouts & Guides Groups, North Somerset Council, the local media etc. Within months, sufficient capital had been obtained through donations to enable a second hand 13seater, H registration minibus, with 103,500 miles on the clock, to be purchased in May 1999.

 

The Board of Trustees resigned during the 2001 AGM, having lost their proposal to wind up the Association and dispose of its assets. An EGM was called by members soon after, which elected a new Board of Trustees committed to ensuring the future of the project. The new Board of Trustees immediately took the following steps to increase the use and viability of the project:

  • Improved the availability of the minibus
  • Reduced administration costs and other overheads
  • Streamlined the booking for hire procedures
  • Set up the pool of competent volunteer drivers
  • Made sure that potential users were well informed through frequent publicity in all the local media
  • Established good communications with users through a mentoring scheme, each trustee having a list of organisations with which to maintain contact.

 

At the 2002 AGM the chairman was able to report on a very successful 12 months, with a very pro-active team of trustees and the minibus “Bluey” fully self-funding. She pointed out the very limited facilities of “Bluey” in terms of number of passengers (13), and the poor provision for the disabled. Having established the viability of the project, members agreed that the Board of Trustees should endeavour to purchase a more appropriate minibus within two years. Amendments were agreed to the constitution, involving the composition of the Board of Trustees, its dissolution and the disposal of assets. It was also agreed that the trustees should investigate the pros and cons of applying to the Charity Commission to become a registered charity. It was further agreed that any decision to apply would be made by members at a future AGM or EGM.

 

The Board of Trustees adopted the Business Action Plan (2002 – 2004), following the 2002 AGM.

 

The EGM in September 2002, specially called for the purpose, agreed that CCT should apply for registration with the Charity Commission. An application was immediately submitted and registration was granted in November 2002.

 

During 2003 a small “procurement team” of trustees, designed a full specification for a new minibus, with various alternatives specified. The Board of Trustees discussed the team’s proposals and agreed a final detailed specification.

 

Following this agreement, the new minibus (Bluey II) was ordered and delivered in December 2003.

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